(Summer School) Welfare Manager

Deadline: Fri 11 Feb 2022 00:00:00 UTC
  • Deadline: Fri 11 Feb 2022 00:00:00 UTC
  • United Kingdom: CR2 6YT.
  • Whitgift Summer School
  • Experience: NO PREFERENCE
  • Positions: 1
  • Degree Required
  • Short Term/Summer job, Residential

Job Summary

Whitgift School, a leading independent school on the outskirts of London, are looking to appoint a Welfare Manager who will have overall responsibility for the residential pastoral care and well-being of all our students.

Earn £812 per week*
*Basic weekly rate plus accrued holiday pay
The Welfare Manager will start work at the end of June to prepare for the summer school, which runs from 27 June 22 August 2022.

Details of Position

Whitgift is a leading independent school on the outskirts of London set in an attractive 45-acre parkland site. During the summer holidays Whitgift runs its own summer school for international students, utilising all its fantastic facilities. The summer school provides an innovative and exciting English language course and activities which involve native speaking students, which is designed to appeal to girls and boys aged 11-16 from all over the world.

The Welfare Manager line manages a team of house parents in order to manage the boarding house effectively. They also work with the Nurses to ensure the students medical requirements are met. The successful applicant should be passionate and committed to providing the best possible welfare, pastoral care and student experience. They will be responsible for implementing Whitgift's safe-guarding policy and act as safeguarding lead to ensure a safe and enjoyable environment for all students.

We would like the Welfare Manager to start in advance of the summer school start date in order to prepare for the beginning of the course and the staff induction. This early start provides an excellent opportunity to become familiar with the boarding house and facilities. The start date is to be confirmed but we anticipate this will be Monday 27 June 2022. The Boarding House will be handed back to the main school on Monday 22 August.

Pre-course responsibilities include
- Completing safeguarding/medication/first aid training
- Completing boarding house hand over with current team (inventories etc.)
- Planning welfare team staff induction days (including safeguarding, bullying, first
aid, medication training) and boarding house set up & close down
- Helping to produce Student Handbook / Code of Conduct with the Course Director
- Setting up Health & Safety requirements
- Check Risk Assessments for area

Course responsibilities include
- Acting as the summer school safeguarding lead (full training will be given)
- Dealing with immediate pastoral care / behavioural issues, being the main point of
contact for pupils
- Facilitating and encouraging interaction between students and promoting participation
in all lessons, sports and social activities
- Being responsible for the day to day running of the boarding house, reporting any
maintenance issues promptly and handing back the boarding house to the main school
professionally fulfilling all requirements
- Ensuring effective house supervision and that security is maintained at all times
- Being responsible for students and House Parents during non-activity times 24/7,
ensuring students safety & behaviour is acceptable
- Managing 24hr contact emergency helpline for students and parents
- Attending the weekly graduation ceremony and presenting a Welfare update, House awards
and House Cup
- Ensuring all necessary Boarding House systems and procedures are working optimally in
order to provide a home from home for students
- Co-managing the House system with the Activity Manager, promoting involvement and
enthusiasm towards the House Cup and related activities
- Ensuring House Parents are able to lead any role calls and fire drills autonomously
- Responding to any requests or complaints from parents or agents as an absolute priority
- Maintaining and managing the welfare budget, accounting for all money spent and
received with receipts as required
- Ensuring weekly student progress reports and end of course reports are produced by the
Welfare Team within the necessary deadlines and to an extremely high standard of
- Creating house supervision rotas and staff cover as necessary
- Supporting, managing and guiding House Parents through review and appraisal processes
and training
- Managing student induction into accommodation and student check-out process
- Keeping accurate and up to date student records/medical files
- Line managing the summer school Nurse
- Managing and overseeing the care of sick students working in conjunction with the Nurse
- Diagnosing and treating simple ailments when the Nurse is not on duty
- Making sure that all staff, in particular catering staff, are aware of any students
- Administering any medication as prescribed by the Doctor and always maintain accurate
and timely administration records on students files
- Being an active member of the Senior Management team, helping and supporting the Course
Director whenever necessary and appropriate
- Assisting with airport transfers as and when required

End of course responsibilities
- Ensuring that the shutting down of the Boarding House is carried out effectively and
does not have a negative impact on the students or Whitgift School
- Managing packing of all resources and ensuring bedrooms and social areas are left as
- Ensuring all House Parents receive a final appraisal and that it has been signed off
and submitted to Whitgift School
- Writing an end of course report within 5 days of the course-end and answer any queries
after the course
- Ensuring that all House Parents complete the end of course feedback survey

A full job description can be found on our website.

How to apply
To apply for a position at Whitgift Summer School please follow the below link to our website and complete the online application form. Here you will also find a full job description. To be considered for a position you must complete an online form. We are sorry, but we cannot accept CVs.

*Applicants must be able to present evidence of their right to work in the UK for the duration of the contract*


- Passionate about the welfare of children
- Educated to degree level
- People management and leadership experience
- Experience of managing children in a summer school, residential or boarding house
- Ability to respond to and resolve issues quickly and professionally
- Ability to command respect from students
- Experience in providing staff development
- Ability to lead, supervise and engage young learners
- Experience of working with different nationalities
- Native/near native competence in spoken and written English
- A good understanding of health & safety and safeguarding

- Experience of working in a pastoral role/counselling skills
- Vocational training in areas such as childcare, education or counselling
- HSE First Aid Certificate

Salary and Benefits

Earn £812 per week*
*Basic weekly rate plus accrued holiday pay
The weekly salary includes accommodation and all meals while on duty.

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Company Details

Whitgift Summer School
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