Graduate Administrator

Deadline: Thu 07 Mar 2019 00:00:00 GMT
Applicants with the appropriate legal status for employment in the European Union preferred
  • Deadline: Thu 07 Mar 2019 00:00:00 GMT
  • United Kingdom: W8 5EA.
  • Discovery Summer
  • Experience: ENTRY LEVEL
  • Positions: 1
  • Degree Required

Job Summary

We are currently recruiting an efficient, well-organised Graduate Administrator to work at our Head Office in Kensington, central London. This is a full-time, permanent position.

The role is varied and includes general administration, research, sales and accounts. You will be working with our small, dynamic, professional Head Office team of 7 people. £26,000-£28,000 + discretionary bonus. Visit our website for a full job description.

Details of Position

We are currently recruiting a Graduate Administrator to work at our Head Office at 33 Kensington High Street, London, W8 5EA. This is a full-time, permanent position.

The role is varied and includes general administration, research, sales and accounts. You will be working with our small, dynamic, professional Head Office team of 7 people.

Throughout the year you will deal with sales enquiries and student enrolments. You will also be in charge of book-keeping and recording incoming and outgoing payments. You will assist other staff to plan the fine details of the summer courses including researching excursion destinations and exciting activities for our students.

During the summer season (end June to mid-August) you will be dealing with a high volume of enquiries, bookings and general questions from parents, representatives, staff and host centres. You will also be liaising with host centres and suppliers to ensure the smooth running of our summer courses. You will also undertake a variety of other administrative tasks and support the rest of the team.

Hours: 09:00-17:30 Monday to Friday. During busy summer period (May mid-August) you will be expected to keep up with the workload which will involve longer daily working hours and some weekends.

Holiday: 28 days per year including public holidays plus some additional days between Christmas and New Year. Holidays cannot be taken during busy period (May to mid-August)

Training/CPD: Opportunities during the quieter season to pursue relevant areas of interest

Closing date: As there is no closing date you are advised to submit your application as soon as possible

Start date: Late February/early March 2019

Application process: Candidates should email their CV and covering email stating why they are the right person for the job to Mary Shipley, Manager.
Short-listed candidates will then be emailed a recruitment test. Candidates who complete the test successfully will be invited to an interview

Trial Period: 8 weeks during which there is a one week notice period

Visit our website for a full job description.

All candidates must prove they are eligible to work in the UK.

Discovery Summer is committed to ensuring the safeguarding of children and young people and we expect our staff to share this commitment. To this end, all references will be followed up, gaps in CVs must be explained satisfactorily and appropriate suitability checks will be required prior to confirmation of appointment.


We are looking for a graduate who:
Has excellent written and spoken communication skills
Is quick to learn and has initiative
Has a keen eye for detail
Is efficient and well-organised
Is patient and helpful when dealing with international clients (many of whom are not fluent in English)
Has a confident telephone manner
Enjoys working as part of a small professional team
Has a proven aptitude for work with figures and is keen to learn/undertake book-keeping
Has an interest in sales and marketing
Has a genuine interest in education
Can work under seasonal pressure. May to August is a very busy period.

Office administration
Customer service
Good working knowledge of Word and Excel (essential) and MS Access and Publisher (desirable)
Proven ability to take initiative and manage own workload
Proven ability to prioritise and multi-task
Previous knowledge of book-keeping/SAGE (desirable)
Knowledge of other languages an advantage
Keen to learn new skills

Salary and Benefits

Salary: £26,000-£28,000

Bonus: A discretionary bonus is offered each year in December

Pension: Statutory pension contributions

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Company Details

Discovery Summer
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